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Administration AssistantRef: DON/18/00438

Waverley Primary Academy,
Based at: Waverley Academy
Salary details: Grade 5 £14,283.97  
Job details: 35 Hours, Part Time, Permanent
Closing date: 29 June 2018
Interview date:
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To provide attendance/admissions administration

To provide administrative, clerical and routine financial support to the Academy Team.

Key Responsibilities

  • To oversee attendance across the academy, report to SLT, Inclusion Team.
  • Perform reception and telephone duties to provide courteous advice, information and help to staff, pupils, parents and visitors to the Academy
  • Provide routine administrative duties e.g. confidential typing, arrange diary, provide refreshments, prepare routine draft agendas and take minutes 

Main Duties: 

  • Monitor attendance daily and produce weekly attendance reports
  • Liaise with EWO on attendance matters
  • Undertake safe and confidential document and report preparation, storage, format, retrieval, amendment and transmission using IT skills and a range of technology to support information processing and communication
  • Undertake order processing and resolve routine issues that arise to ensure that stock levels are maintained, non-routine items are procured and invoices are checked and passed on for authorisation
  • Deals with general enquiries from parents, children and visitors
  • Undertake cash collection duties and maintains appropriate records to ensure all cash is accounted for, balanced, recorded and routine anomalies resolved
  • Develop systems and processes for manual and electronic indexes, filing and information storage and retrieval systems to record, process and report information
  • Process, format and assemble documents records, information and data sensitively. Manipulate information and undertakes routine analysis to produce routine reports
  • Issue and collect attendance registers and processes attendance returns
  • Ensure that information and reporting is accurate and areas of concern are reported
  • Assists in arranging Academy trips, makes and confirms booking, collects and records contributions
  • Handling of petty cash
  • Observes and oversees pupils suffering minor injuries or ailments and take appropriate action
  • Assists with checking and compiling reports
  • Monitors students general conduct and behaviour throughout the academy and intervene to resolve routine issues where possible
  • Forms relations with all academy staff 
  • Forms relations with visitors and pupils to provide advice, information, instruction and resolve issues that arise
  • Is in daily contact with the School Business Manager and other teaching or non-teaching staff to determine priorities and highlight areas of concern
  • Contacts pupils and parents in matters relating to educational records or enquiries
  • Contacts goods and services suppliers to resolve routine issues that arise related to purchase, delivery and pricing 


All Astrea Academy Sheffield employees are required to:

Abide by the Health & Safety at Work Act

Attend training as required

Respect confidentiality

Work within the Academy and Trust policies and procedures

Comply with the Academy and Trust no smoking policy

Participate and contribute to team meetings

Co-operate and liaise with departmental colleagues

Demonstrate a commitment to their own development, to take advantage of education and training opportunities and develop their own competence

Support and encourage harmonious internal and external working relationships

Make a positive contribution to raising the profile of the academy

Closing date is 12pm Friday 29th June and interviews will be held on Tuesday 3rd July. 

For further details contact Michelle Swift on Tel: 01302 853326

School address: Waverley Academy, Douglas Road, Balby, Doncaster, DN4 0UB

This post involves working with children and therefore if successful you will be required to apply for a Disclosure and Barring Service records check at an enhanced level. Further information about the Disclosure Scheme can be found at www.gov.uk/disclosure-barring-service-check

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